When you are considering renting, you should send your renter a copy of your rental application. if you approve the rental application, then you would proceed with sending a copy of your booking confirmation, invoice, rental agreement including a pet policy (if applicable) so they have everything in writing. Your rental agreement outlines what is expected of each party and should help you and your guests feel more comfortable entering into this transaction. We suggest following these steps for all transactions.
Do not accept a payment without the completed and signed short-term rental agreement. these forms are equally as important as payment.
You should use these forms only as a model. It is very important to have your attorney review your rental rules agreement/contract to ensure that the terms and conditions of your contract comply with the state and local laws, as well as with the rules and covenants specific to your rental property's location.
Sample Rental Lease Agreement
Download this
lease agreement here
Tenant information:
Reservation #: 0000006143
Name(s): sample lease
Phone:
Fax:
Occupant:
Occupant #:
Property information:
Property address:
Property phone:
Parking:
Unit size: x bedroom/x bath
Rental information:
Arrival date: oct 15, 2011
Departure date: nov 13, 2012 (30 day written notice is required to vacate the property)
Checkin time: 4:00pm
Checkout time: 11:00am
Extensions possible: yes
Deposit: (required to reserve unit)
Maid service: $ per visit if requested
Rate monthly: $ (first month’s rent payable in advance)
Departure fee: $ (payable upon move-in)
Pets: no
Pet fees: n/a
Rental payments
1st month's rent is due prior to arrival. rent is then due on the 1st of each month. late fee of 5% of invoice plus $5 a day.
Security deposit/credit card authorizations
A deposit of corporate letter of responsibility and a valid credit card are required. The undersigned as the owner of the credit card does hereby fully authorize _____________ to charge against the designated credit card account all charges due and owing from this rental agreement at the option of _______________. qualified corporations must sign a letter of responsibility. security deposits shall be returned to the tenant, or written accounting made for any portion retained, listing the exact reasons for the retention (missing items/damages, rents, late fees, unit charges, departure fees, excess utilities, phone charges, other charges due under this agreement and interest as due), together with the balance of the security deposit within sixty (60) days after departure.
Cancellation policy
No refunds for early departure or non arrival.
Key pickup and drop off
Key arrangements should be made with your reservation agent. there is a $50 charge for each missing key or access card.
Partial month calculation
All rents are billed on a monthly basis. if your stay starts or ends creating a partial month, the daily rate will be calculated as follows:
Monthly rate divided by 30 days.
Departure notification/extensions
A written 30-day departure notice must be received for all stays.
holdover
If written notice by either party is not given at least 30-days prior to the termination of the lease, then a new month-to month tenancy shall be created subject to the same terms and conditions of this lease at a monthly rate of $ per month, unless otherwise agreed by the parties in writing. Such month-to-month tenancy shall be terminable on thirty (30) days written notice by either party or on longer notice if required by law.
Departure service fee
Departure fee quoted above, will automatically be applied to your initial reservation invoice. (excessive cleans & unit damage will result in additional charges.)
Checkout procedure
Lock all doors upon departure. make key drop off arrangements with your agent. failure to depart by 11:00am shall result in an additional day of rent. _______________ is not responsible for items or mail left behind.
Parking
Not all units have parking and space is very specific for each property. Information should be obtained from your reservation agent and additional charges may be incurred for parking. _______________ is not responsible for stolen or damaged vehicles. your vehicle may be towed if not parked in designated parking space. any parking cards, garage openers, etc not returned to _______________ will result in an additional charge ranging from $50 to $175 depending on the specific garage.
Rules & regulations
Tenant shall comply with the specific covenants, conditions and restrictions applicable to the rental property and/or condominium association. violation may result in fines or eviction.
Occupying tenants
_______________ must know the names of each person occupying this unit. tenant info may be given to the building management.
Telephone
Local and domestic calls are provided free of charge. foreign long distance or other additional fees billed to the unit phone will be charged to your account.
Utility allowance
Usage above this amount will be charged to your account:
$100 (studios/1 bdrm) $125(2 bdrm) $150(3 bdrm) $175(4bdrm)
$200 (house)
Maid service
Maid service is available on all units and can be scheduled for your convenience with your reservation agent.
pets
For each pet, there is a $500 pet security deposit and a $300 non-refundable fee. undisclosed pets will result in a min. $500 fee.
Smoking in unit
all units are absolutely no-smoking. deposits may be forfeited and a minimum $1500 fee assessed if tenant smokes inside the unit.
Emergencies
24 hour maintenance emergency service call _______________. once the message starts press “0” to be transferred to the on-call emergency service technician. if the emergency is due to tenant negligence, applicable charges will be applied to your account.
Homeowner’s association
This lease is subject to the terms of the association documents and a copy of the association's rules are provided to the lessee with the lease.
Indemnification
Tenant shall neither hold, nor attempt to hold, _______________, _______________’s agents, contractors or employees liable for any injury, damage, claims or loss to person or property occasioned by any accident, conditions or casualty to, upon, or about the property including, but not limited to, defective wiring, the breaking or stopping of the plumbing or sewage upon the property, unless such accident, condition or casualty is directly caused by intentional or reckless acts or omission of _______________. notwithstanding any duty _______________ may have hereunder to repair or maintain the property, in the event that the improvements upon the property are damaged by the negligent, reckless or intentional act or omission of the tenant or any licensees, invitees or co-tenants, tenant shall bear the full cost of such repair or replacement. tenant shall hold _______________, _______________’s agents and their respective successors and assigns, harmless and indemnified from all injury, loss, claims or damage to any person or property while on the property or any other part of the property, which is occasioned by an act or omission of the tenant, tenant’s licensees, invitees or co-tenants. _______________ is not responsible for any damage or destruction to the tenant’s personal property. tenant shall obtain renter’s insurance at the tenant’s sole discretion and expense.
Default
If the tenant shall be in arrears in the payment of any installment of rent, any additional payments or charges due in this agreement, or any portion thereof, or in default of any other covenants or agreements set forth in this lease ("default") and the default remains uncorrected for a period of three (3) days after _______________ has given written notice, then _______________ may, at _______________ option, undertake any of the following remedies without limitation: (a) declare the term of the agreement ended; (b) terminate the tenant's right to possession of the property and reenter and repossess the property pursuant to other relief to which _______________ is entitled; (c) pursue _______________'s lien remedies; (d) pursue breach of contract remedies; and/or (e) pursue any and all available remedies in law or equity. in the event possession is terminated by reason of a default prior to expiration of the term, the tenant shall be responsible for the rent and additional payments and charges occurring for the remainder of the term, subject to _______________'s duty to mitigate such damages. pursuant to applicable law [1340104(d.5), (e5) and 1340107.5, c.r.s.] which is incorporated by this reference, in the event repeated or substantial default(s) under the lease occur, _______________ may terminate tenant's possession upon a written notice to quit, without a right to cure. upon such termination, _______________ shall have available any and all of the above listed remedies.
Attorneys'/collection fees
If any dispute arises concerning the terms of this agreement or the nonpayment of any sums due under this agreement, _______________ shall be entitled, in addition to other damages and costs, to recover reasonable attorneys'/collection fees.
Reserved rights
Absent written instructions on the contrary, resident hereby grants _______________ authorization to enter the unit under the following conditions: (a) to make necessary or agreed upon repairs, cleaning, alteration or improvements following resident's request or a 24 hour notice given by _______________; or (b) emergency situations.
Use
Tenant shall use and occupy the property only as a private residence with a maximum occupancy as set forth on page 1 of this lease and shall not use the property for any purpose prohibited by the applicable laws of the united states or the state of colorado, or of the ordinances of the city or town in which the property is located, or the homeowner’s association rules in which the property is located. tenant shall not permit any portion of the property to be used in a manner that may endanger the person or property of _______________, co-tenants or any person living on or near the property. the tenant shall keep all portions of the property in clean and habitable condition and will not make any alterations or additions to the property without _______________’s written approval.
Miscellaneous
a. This rental agreement is subordinate in all respects to the rights of any recorded liens and/or encumbrances. the tenant shall subordinate to the interests of any new mortgage loan for the property or encumbrances.
b. Survival or representations, warranties, and agreements. all of the representations, warranties, covenants, promises and agreements of the parties contained in this agreement (or in any document delivered or to be delivered pursuant to this agreement or in connection with the closing) shall survive the execution, acknowledgment, sealing and delivery of this agreement, the closing and the consummation of the transactions contemplated hereby.
c. entire agreement. this agreement constitutes the full, entire and integrated agreement between the parties hereto with respect to the subject matter hereof, and supersedes all prior negotiations, correspondence, understandings and agreements among the parties hereto respecting the subject matter hereof.
d. Assignability. this agreement shall not be assignable by any party without prior written consent of _______________;
e. Binding effect; benefit. this agreement shall inure to the benefit of and be binding upon the parties hereto, and their respective heirs, personal and legal representatives, guardians, successors and, in the case or purchaser, it’s permitted assigns. nothing in this agreement, express or implied, is intended to confer upon any other person any rights, remedies, obligations, or liabilities.
f. Enforcement. any provision of this agreement which is held by a court of competent jurisdiction to be prohibited or unenforceable shall be ineffective to the extent of such prohibition or unenforceability, without invalidating or rendering unenforceable the remaining provisions of this agreement.
g. Amendment. no provision of this agreement may be amended, waived, or otherwise modified without the prior written consent of all of the parties hereto. no action taken pursuant to this agreement, including any investigation by or on behalf of any party, shall be deemed to constitute a waiver by the party taking such action of compliance with any representation, warranty, covenant or agreement herein contained. the waiver by any party hereto of a breach of any provision or condition contained in this agreement shall not operate or be construed as a waiver of any subsequent breach or of any other conditions hereof.
h. Section heading. the section and other headings contained in this agreement are for reference purposes only and shall not affect the meaning or interpretation or this agreement.
i. Counterparts. this agreement may be executed in any number of counterparts, each of who shall be deemed to be an original and all or which together shall be deemed to be on and the same instrument.
j. Applicable law. this agreement is made and entered into, and shall be governed by and construed in accordance with, the laws of the state of colorado.
k. Further assurances. tenant agrees to execute, acknowledge, seal and deliver, after the date hereof, without additional consideration, such further assurances, instruments and documents, and to take such further actions, as _______________ may request in order to fulfill the intent of this agreement and the transactions contemplated hereby.
l. No sublease. tenant shall not sublet any part of the property nor assign this rental agreement, or any interest therein, without the written consent of _______________.
m. Brokerage disclosure to tenant. the broker, _______________, and tenant referenced above have not entered into a tenant agency agreement. the broker is the landlord’s agent and the tenant is a customer. a customer is a party to a real estate transaction with whom the broker has no brokerage relationship because such party has not engaged or employed the broker, either as the party’s agent or as the party’s transaction-broker.
Tenant signature date (if applicable)tenant signature date
company signature date
